No matter what sector you’re in, meetings are a vital part of any business. So the meeting room tends to become the heart of the office space. But is your meeting room as functional as it could be? A poorly designed meeting room not only makes meetings much more difficult it is also a waste of valuable office space.
If you’re thinking about redesigning your meeting room, this post will give you everything you need to know to make the most out of the space.
Why are meeting rooms important?
Meeting rooms are some of the most used spaces in an office. Both employees and clients use meeting rooms and they are often multifunctional rooms. From team meetings and brainstorming sessions to Zoom calls and client enrolment meetings, these rooms are a vital hub of most offices.
What are your employee needs?
When designing a new meeting room, the focus should be on function. The aesthetic needs to be on-brand and fitting with the rest of the office, but without proper functionality, your meeting room will go underutilised.
Here are a few key questions to ask before getting started with design:
- What is the meeting room used for most? Does it need a larger boardroom style desk or will smaller desks be more useful?
- Are clients met in the meeting room? Does it need storage to avoid looking messy for important client meetings?
- Do you need privacy in the meeting room or is it best to be an open space?
No two businesses are the same, so it’s important to include your employees in this process and get a firm understanding of what the room needs to offer.
Designing your meeting room
Now you know the functions of a productive meeting room, you can turn your attention to designing a room to meet those requirements.
Furniture
One of the biggest decisions you’ll make for your meeting room design is the furniture placement. Everything in your meeting room should be functional and aesthetically pleasing, which can be a tricky balance to achieve.
First, think about tables and chairs. Most meetings rooms have one large table which is suitable for team meetings as well as group projects. However, your meeting room might need more open space, so a smaller desk is better.
When it comes to storage, custom built-ins offer the best use of space and can be customised to your storage needs.
Technology
Does your meeting room need a TV, projector, screen, communication console, or other technology? If you have the budget, invest in up to date technology that will help make meetings or projects much smoother.
As well as investing in the right technology, don’t forget to include placement, wiring, controls, etc. in the overall design of the space.
Lighting
Lighting can make or break a meeting room. Soft lighting is often too relaxing and can negatively impact attention during meetings. But on the other hand, harsh lighting will result in employees avoiding the room. If you have a projector or screen, you might need dimmable lighting.
If you’re unsure which lighting works best for a meeting room, we can help. As professional contractors, we know how to choose the right lighting for a space, taking into account natural lighting, the size of the room, and optimal light levels for productivity.
Get your meeting room professionally designed
If you want to make the most out of your meeting room, why not hire a professional design company? We can come to your space and work with you to draw up professional design plans that make the most of your meeting room. Call us today to arrange a free consultation to find out more about how we can help.
